1.1 Fourth Party LLC (“FourthParty“, “we“, “our“, or “us“) is committed to protecting your privacy. This privacy policy sets out how we collect, store, process, transfer, share and use data that identifies or is associated with you (“personal information“) and information regarding our use of cookies and similar technologies.
1.2 FourthParty operates a cloud-based legal practice management solution available via our websites (our “Websites”) including at FourthParty.app and mobile application as well as other products and services that we make available (the “FourthParty Service”).
1.3 This privacy policy applies to the FourthParty Service.
2.1 Information you give to us. We collect personal information about you when you voluntarily submit information directly to us by filling in forms on our Website or by corresponding with us by phone, email or other means. This includes information you provide when you register to use our Website, subscribe to the FourthParty Service, participate in any discussion boards, forums or other social media functions on our site or enter a competition, promotion or survey and when you report a problem with our Website, or use some other feature of the FourthParty Service as available from time to time.
2.2 If you choose not to provide personal information, we may not be able to provide the FourthParty Service to you or respond to your other requests.
2.3 Information we receive from other sources. We may receive personal information about you from individuals or corporate entities which are subscribers to the FourthParty Service (“Subscribers“) where you are to be designated a user of the FourthParty Service. We may receive personal information about you if you use any of the other websites we operate or the other services we provide from time to time. We also work closely with third parties (including, for example, subcontractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them, subject to your agreements with them.
2.4 The table attached as Annex 1 sets out the categories of personal information you provide to us and that we receive from other sources and how we use that information. The table also lists the legal basis which we rely on to process the personal information and information as to how we determine applicable retention periods.
2.5 We also automatically collect personal information about you indirectly about how you access and use the FourthParty Service and information about the device you use to access the FourthParty Service.
2.6 The table attached as Annex 2 sets out the categories of personal information we collect about you automatically and how we use that information. The table also lists the legal basis which we rely on to process the personal information and information as to how we determine applicable retention periods.
2.7 We may link or combine the personal information we collect and/or receive about you and the information we collect automatically. This allows us to provide you with a personalized experience regardless of how you interact with us.
2.8 We may anonymize and aggregate any of the personal information we collect (so that it does not identify you). We may use anonymized information for purposes that include testing our IT systems, research, data analysis, improving the FourthParty Service and developing new products and features. We may also share such anonymized information with others.
3.1 We may share your personal information with any member of our group, which includes our subsidiaries. We will not share your personal information with any third parties except as described in this privacy policy or in connection with the Service. We may share your information with selected third parties, including:
3.2 In certain situations, we may be required to disclose personal information in response to lawful requests by public authorities, including to meet law enforcement requirements.
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions of service and other agreements; or to protect the rights, property, or safety of FourthParty, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.
3.3 Publicly accessible blogs. Our Website includes publicly accessible blogs or community forums. Any information you provide in these areas may be read, collected and used by others who access them. This includes information posted on our public social media accounts. To request removal of your personal information from our blog or community forum, contact us at hello@fourthparty.app. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.
3.4 Testimonials. With consent, we may display personal testimonials of satisfied customers on our site, along with other endorsements. If you wish to update or delete your testimonial, you can contact us at hello@fourthparty.app.
3.5 We may disclose personal information to third parties in connection with a business transaction. Personal information may be disclosed to third parties in connection with a transaction, such as a merger, sale of assets or shares, reorganization, financing, change of control or acquisition of all or a portion of our business. If we are involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Website of any change in ownership that impacts the use of your personal information, as well as any choices you may have regarding your personal information.
4.1 From time to time we may contact you with relevant information about the FourthParty Service and our other products and services. Most messages will be sent electronically. For some messages, we may use personal information we collect about you to help us determine the most relevant information to share with you.
4.2 If you do not want to receive such messages from us, you will be able to tell us by selecting certain boxes on forms we use when we first collect your contact details. You can also change your marketing preferences at any time by emailing us at hello@fourthparty.app or by following the unsubscribe link at the bottom of our emails.
5.1 Security. FourthParty has implemented administrative, technical, and physical safeguards to protect its and its customers’ information. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Service, you are responsible for keeping this password confidential. Subscribers should not share their password with anyone.
5.2 While no transmission of information via the internet is completely secure, we take reasonable measures to protect your personal information. We cannot guarantee the security of your personal information transmitted to our Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access.
5.3 International Transfers of your Personal Information. The personal information we collect may be transferred to and stored in countries outside of the jurisdiction you are in where we and our third-party service providers have operations. If you are located in the European Union (“EU“), your personal information may be processed outside of the EU including in the United States; these international transfers of your personal information are made pursuant to appropriate safeguards, and, we will take suitable steps to ensure that your personal data is treated just as safely and securely as it would be within the EU and under the General Data Protection Regulation (“GDPR”). Such measures shall include, but are not limited to, having Data Processing Agreements with applicable sub-processors and ensuring that such sub-processors have adequate security and data protection procedures in place aligned with the GDPR or any other applicable data protection law. If you wish to inquire further about these safeguards used, please contact us using the details set out at the end of this policy.
6.1 We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of our legitimate business interests and satisfying any legal or reporting requirements.
6.2 To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and the applicable legal requirements.
7.1 We operate a referral program for our Service; you may choose to provide us with names and email addresses of individuals who you feel would be interested in learning more about our products and services in exchange for rewards. We will store the contact details in order to track the success of our referral service. The referred individual may request that their contact details be removed from our database and they may also contact us at any time at hello@fourthparty.com to make the request.
7.2 Where you provide us with names and email addresses of such individuals as set out above, you will obtain the prior consent of those individuals and provide them with the information as to how we handle their personal information as described in this privacy policy.
8.1 In accordance with applicable privacy law, you have the following rights in respect of your personal information that we hold:
8.2 If you wish to exercise one of these rights, please contact us using the contact details at the end of this privacy policy. Upon request, we will provide you with information about whether we hold any of your personal information. You may access, correct or request deletion of your personal information by logging into your account, or by contacting us at hello@fourthparty.app. We will respond to your request within 30 days.
8.3 FourthParty does not sell personal information shared by you. FourthParty has not sold personal information shared by you in the 12 months preceding the modification date for this policy. All use of personal information is done for the delivery, use, and improvement of the Service, as listed in 3.1.
8.4 If you reside in the European Union (EU), FourthParty is the controller of your personal information for purposes of European data protection legislation. You also have the right to lodge a complaint to your local data protection authority. Information about how to contact your local data protection authority is available at ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
9.1 Our Service uses cookies and similar technologies (collectively referred to as cookies) to distinguish you from other users of our Service. This helps us to provide you with good service. This helps us enhance and personalize your user experience, to monitor and improve our Website and services, and for other internal purposes. As is true of most websites, we gather certain information automatically. This information we may collect is described in detail in Annex 2 below.
9.2 We use the following types of cookies:
9.3 Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
9.4 We partner with third parties to either display advertising on our website or to manage our advertising on other sites. Our third-party partner may use technologies such as cookies to gather information about your activities on this site and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may elect to turn off cookies or use your browser’s privacy settings to mask your identity, or you may opt-out by the following consumer choice mechanisms, please visit:
You will continue to receive generic ads.
9.5 You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including strictly necessary cookies) you may not be able to access all or parts of our site.
9.6 Social Media. Our Website includes social media features, such as Facebook Like button, Instagram, LinkedIn Follow button and widgets such as the Share button. These features may collect your IP address, which page you are visiting on our Website, and may set a cookie to enable the feature to function properly. Social media features and widgets are hosted on our site or by a third party, and your interactions with these features are governed by the privacy policy of the company providing it.
10.1 The FourthParty Service may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for their policies. Please check the individual policies before you submit any information to those websites.
10.2 Some of the pages on our Website may utilize framing techniques to serve content to/from our partners while preserving the look and feel of our Website. Please be aware that you are providing your personal information to these third parties and not to FourthParty.
11.1 The FourthParty Service is not directed at persons under 16 and we do not intend to collect personal information from children under 16 in our capacity as a controller. If you become aware that a child has provided us with personal information without appropriate consent, then please contact us using the details below so that we can take the appropriate steps in accordance with our legal obligations and this privacy policy.
12.1 We may update this privacy policy from time to time and so you should review this page periodically. When we change this privacy policy in a material way, we will update the “last modified” date at the end of this privacy policy. Changes to this privacy policy are effective when they are posted on this page.
13.1 If we need to provide you with information about something, whether for legal, marketing or other business related purposes, we will select what we believe is the best way to get in contact with you. We will usually do this through email or by placing a notice on our Website. The fact that we may send notices to you will not stop you from being able to opt out of certain types of contact as described in this privacy policy.
14.1 Regardless of your location, any questions, comments, and requests regarding this privacy policy are welcome and should be addressed to hello@fourthparty.app
Communication can also be addressed to:
5229 Roswell Road, NE
Atlanta, Georgia 30342
(510) 326-9141
14.3 If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third-party dispute resolution provider (free of charge) at hello@fourthparty.app
All disclosures listed below are made with service providers only and done in accordance with Master Services Agreement and Privacy Policy respectively.
Such as your name, phone number, address, location, IP address, e-mail address and where applicable, professional details such as your bar membership number.
How we use it
We use this information to communicate with you, including sending statements, news, alerts and marketing communications.
We use this information to deal with inquiries and other requests made by or about you, including customer service issues, relating to the FourthParty Service.
We use this information to operate, maintain and provide to you the features and functionality of the FourthParty Service.
Legal basis for processing
The processing is necessary for our legitimate interests, namely for marketing purposes, and for communicating with you effectively and responding to your queries.
The processing is necessary for the performance of a contract and to take steps prior to entering into a contract (namely our Master Services Agreement).
CCPA Categorization
Identifiers
Previous 12-month disclosures
Yes
How we use it
Where you have chosen to import contacts from your Outlook or other email account address book to invite them to become members of our Website, we collect the username and password for the email account you wish to import your contacts from.
Legal basis for processing
The processing is necessary for the performance of a contract and to take steps prior to entering into a contract (namely our Master Services Agreement).
CCPA Categorization
Identifiers
Previous 12-month disclosures
Yes for email account username
When you contact us directly, e.g. by email, phone, mail, or when you interact with customer service, we will record your comments and opinions.
How we use it
To address your questions, issues, and concerns and resolve your customer service issues.
Legal basis for processing
The processing is necessary for our legitimate interests, namely communicating with you effectively for the purposes of resolving your issues.
CCPA Categorization
Audio, electronic, visual, thermal, olfactory, or similar information
Previous 12-month disclosures
Yes
Details such as your credit card or other financial information including credit scores obtained from credit reference agencies.
How we use it
We use this information to facilitate payment for use of the FourthParty Service, to assess your credit score and to detect and prevent fraud.
Legal basis for processing
The processing for assessing your credit score and facilitating payment is necessary for the performance of our contract with you (namely our Master Services Agreement).The processing is necessary for our legitimate interests, namely the detection and prevention of fraud.
CCPA Categorization
Personal Information (as defined by California Customer Records Statute)
Previous 12-month disclosures
Yes
Contact information and basic personal details (as set out above); professional details and employment information such as resume, references, LinkedIn profile.
How we use it
We use this information to facilitate recruiting.
Legal basis for processing
We use this information to facilitate recruiting. The processing is necessary for our legitimate interests, namely assessing your suitability for a role with FourthParty.
CCPA Categorization
Employment / Education Information
Previous 12-month disclosures
Yes
How we use it
We will use all the personal information we collect to operate, maintain and provide to you the features and functionality of the FourthParty Service, to monitor and improve the FourthParty Service, our Website and business, for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes, to keep the Website safe and secure and to help us develop new products and services.
Legal basis for processing
The processing is necessary for our legitimate interest, namely to administer and improve the FourthParty Service, our business and develop new services.
CCPA Categorization
See above
Previous 12-month disclosures
Yes
Be in Business for yourself, not by yourself.